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Project Kickoff and Intake

Launch a curriculum project after receiving a course outline or development request.

Purpose

The kickoff phase establishes the foundation for successful curriculum development.

Kickoff Objectives
  • Defining project scope and objectives.
  • Identifying key stakeholders and roles.
  • Establishing timelines and milestones.
  • Setting up project infrastructure.

Key Activities

Activities
  • Analyze development request and clarify deliverables.
  • Assign project roles and responsibilities.
  • Draft a project charter outlining scope, goals, and constraints.
  • Verify if new modules need to be created or reuse existing ones.
  • Conduct an intake call with stakeholders to align expectations.
  • Submit infrastructure requests.

Outputs

Required Deliverables
  • Project Charter: Document outlining project scope, objectives, timeline, and stakeholders. Should include a summary, goals, constraints, and approval signatures.
  • Module List with Numbering: Organized list of modules with unique identifiers for easy tracking and reference throughout development.
  • SME Team Roster: List of assigned subject matter experts, their roles, and contact information.
  • Initial Simulation Scope: Brief document describing the intended simulation context, key scenarios, and workplace roles to be represented.

Templates and Guidance

Project Charter Tips
  • Summarize the project's purpose and intended impact.
  • List all stakeholders and their roles.
  • Define clear, measurable objectives.
  • Outline major milestones and deadlines.
  • Identify risks and mitigation strategies.
Module Numbering Guide
  • Use a hierarchical system (e.g., 1.1, 1.2, 2.1) for clarity.
  • Keep numbers consistent across drafts and versions.
  • Document changes to module order or content in a change log.
  • Reference module numbers in all related documents and communications.
Intake Call Agenda
  • Review project charter and clarify any questions.
  • Discuss simulation context and workplace scenarios.
  • Confirm roles, responsibilities, and timelines.
  • Identify immediate next steps and action items.

SME Role Expectations

Subject Matter Expert Responsibilities
  • Review and validate project scope and objectives.
  • Participate in intake call and provide content expertise.
  • Recommend real-world scenarios and simulation elements.
  • Identify potential challenges or constraints.
  • Confirm availability for development timeline and deliverables.
Note

Need help with project kickoff?

  • Schedule a kickoff consultation with an instructional lead.
  • Join our weekly curriculum development sync.
  • Access kickoff templates and examples from our resource library.
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